Circular Letter No. 1134

July 15, 2024

TO: Publishing and Printing Officials of the Federal Government

SUBJECT: Open Requisitions (SF-1) for Congressional Materials, Fiscal Year 2025 (FY25)

This letter provides notice that the time has come to submit open requisitions for FY25 Congressional Materials.

Please review the two page “Congressional Materials” enclosure for important ordering information about specific publications.

Please include only requisitions for Congressional Materials when responding to this notice. GPO will issue separate Circular Letters for non-congressional orders as well as Federal Register and Code of Federal Regulations to be collected separately by GPO.

Please send requisitions to the Government Publishing Office (GPO) by July 31, 2024.

The preferred method for submitting requisitions is to e-mail them to [email protected] with “Congressional Materials” in the subject line. If you cannot use e-mail, requisitions may be faxed to Congressional Publishing Services on 202-512-1101.

NOTE: Field or regional activities should coordinate their requirements with their Washington, DC area headquarters Printing Officers before submitting any paperwork to avoid order duplication and to ensure signature authorization.

The date established for submission allows sufficient time for GPO to process orders and to provide timely feedback to agencies.

TO SUPPORT SUCCESSFUL PROCESSING OF REQUISITIONS

The following information must appear on each SF-1:

  • Requisition numbers for FY25 should begin with the prefix 5 (e.g., 5-00001). If needed, requisition numbers can have up to an additional 11 characters, alpha and/or numeric, to assist agencies in identifying the order on the GPO invoice (e.g., 5-00001TXR60001234).
  • The previous year’s requisition number and jacket number. This information is used to cross-check that all your requirements are in. If your requisition is for a new requirement, please indicate so.
  • The total quantity of each product and the quantity totals indicated on distribution lists should agree.
  • Delivery address, name, and telephone number of person indicated on distribution list should be complete and have been verified as current. This will help avoid the loss or nondelivery of your products.
  • Ordering agencies must specify a single address per requisition and all copies will be shipped in bulk to that address. It is then the agencies’ responsibility to redistribute them to individual offices. Please carefully indicate quantities of each item required.

TO SUPPORT THE FINANCIAL AND BILLING PROCESS

GPO can now support G-Invoicing (GINV) Advance (GPO GINV Deposit Accounts) and Non-Advance Orders using Standard Order Processing. If you would like to transition your current billing method to GINV, contact GPO’s GINV Team at [email protected]. More information is available on GPO’s website at https://www.gpo.gov/how-to-work-with-us/agency/g-invoicing.

On the SF-1, please use the proper fields (or additional information block) to indicate:

  • When filling out the open requisition, the preferred payment method should be notated on the open requisition using the proper fields.
  • Billing Address Code (BAC) to properly identify the ordering agency. NOTE: The BAC provided will be used throughout the fiscal year. If multiple bureaus place orders a separate open requisition (SF1) must be submitted for each BAC.
  • For agencies already using GINV with GPO, enter the correct GT&C, Order, Line, and Schedule numbers to ensure correct billing.
  • Check the purchase card box if a purchase card will be used throughout the fiscal year. Indicate the purchase card number, expiration date, name as it appears on the purchase card, and phone number of the cardholder.
  • Line of Accounting (LOA) information must be provided if required for agency payment processing.
  • The Department of Treasury requires agencies to provide a Component Treasury Account System (TAS) and Business Event Type Code (BETC) for all IPAC transactions.
  • In the Additional Information field, provide contact information for your agency’s financial personnel, including name, email address, and phone number if any billing issues occur.
  • Also include any additional information that will support the billing process.

Inquiries concerning the ordering of Congressional materials may be directed to Jim Ballou, Congressional Publishing Services, on 202-512-0224.

Please inquire about open requisitions on materials not listed in the enclosure by calling Kariane Smith on 202-512-1382. For further reference, see separate Circular Letters addressing GPO’s order collection for non-congressional materials, Federal Register and Code of Federal Regulations. Circular Letters are located online at https://www.gpo.gov/how-to-work-with-us/agency/circular-letters.

Sincerely,

TED PRIEBE
Managing Director, Customer Services

Enclosure (two pages)


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