Circular Letter No. 1092
July 6, 2022
TO: Printing and Publishing Officials of the Federal Government
SUBJECT: Open Requisitions (SF-1) for Non-Congressional Orders, Fiscal Year 2023 (FY23)
This letter provides notice that the time has come to submit open requisitions for FY23.
Requisitions must be submitted for items such as continuance of existing term contracts, task order contracts, orders for dated periodicals, mailings handled by Publications and Information Sales, orders for blank paper and materials for the Government Publishing Office (GPO) control section, and standing rider orders for materials ordered by other agencies on a continuing basis.
Please include only requisitions for non-Congressional materials when responding to this notice. GPO will issue separate Circular Letters for Congressional materials, Federal Register, and Code of Federal Regulations. The process for submitting SF-1s for these materials are collected in a different location which will be specified in these subsequent Circular Letters.
Please send requisitions to GPO by August 1, 2022.
Washington, DC and Regional customers: The preferred method for submitting requisitions is online at https://publish.gpo.gov. Registered Publish users can select Miscellaneous/Others for product type and enter “FY23 Open Requisition” and the program number or name in the Product Title field. To register with Publish visit https://publish.gpo.gov/register. Contact our National Account Managers at [email protected] if you need assistance registering or submitting open requisitions with Publish.
Washington, DC customers: You may also e-mail an SF-1 to [email protected], include “FY23 Open Requisitions” in the email subject line. If you cannot use Publish or e-mail, requisitions may be faxed to GPO COMSTAT on 202-478-1762.
Regional customers: You may also email SF-1s for existing term contracts with any of GPO’s 12 regional offices to the corresponding email address for that office as provided on GPO’s website at https://www.gpo.gov/how-to-work-with-us/agency/services-for-agencies/procurement-services-teams.
NOTE: Field or regional activities should coordinate their requirements with their Washington, DC area headquarters Printing Officers before submitting paperwork to GPO to avoid order duplication and to ensure signature authorization.
Upon submission of a requisition, the document must be signed by an authorized agency representative. In order to simplify the process for our customers, GPO has revised the SF1 6/22 so that the individual signing the updated order form is now able to self-certify that they have the authority to obligate funding and submit printing and binding requisitions to GPO without the additional requirement for a separate formal signature authorization memo/GPO Form 4064. (https://www.gpo.gov/docs/default-source/forms-standards-pdf-files/formsf1.pdf) Should you continue to use an older version of this form you must have a signature on file with GPO in accordance with Circular Letter 1023.
The date established for submission allows sufficient time for GPO to process orders and to provide timely feedback to agencies including communicating the FY23 jacket number assigned by GPO prior to the start of FY23. Open requisitions received after the requested date will be processed in the order they are received. Failure to submit an FY23 open requisition by October 1, 2022 will result in a funding lapse for your current contract.
TO SUPPORT SUCCESSFUL PROCESSING OF REQUISITIONS
The following information should be submitted for your open requisition:
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Requisition numbers for Fiscal Year 2023 should begin with the prefix 3 (e.g., 3-00001).
- The previous year's requisition number and jacket number. This information is used to cross-check that all your requirements are in. If your requisition is for a new requirement, please indicate so.
- In the Classification section, fill out the critical fields for Classified, SBU (Sensitive but Unclassified), and PII (Personally Identifiable Information) which help GPO identify if the procurement has special requirements for security, controlled handling, etc.
TO SUPPORT THE FINANCIAL AND BILLING PROCESS
On the open requisition, please use the proper fields (or the additional information block) to indicate:
- If credit card payment will be used for orders.
- Line of Accounting (LOA) information, if this information is mandatory for agency payment processing.
- For all IPAC transactions, the Department of Treasury requires agencies to provide a
Component Treasury Account System (TAS) and Business Event Type Code (BETC) commonly referred to as TASBETC. Refer to GPO Circular Letter No. 882, dated April 16, 2013.
- Names, email addresses, and/or phone numbers for the agency’s financial personnel, whom GPO may contact if any billing issues occur.
- Billing Address Code (BAC) to properly identify the ordering agency. NOTE: The BAC provided will be used throughout FY23 for a specific term contract. If multiple bureaus will place orders on the same term contract, submit a separate requisition form for each BAC.
- Any additional information that will support the billing process.
Inquiries about open requisitions can be directed to Ms. Kariane Smith, Assistant Manager, Publishing Support Services, at [email protected], or if applicable, direct questions to the manager of the GPO Regional office that administers your contract using contact information provided at this URL: www.gpo.gov/how-to-work-with-us/agency/services-for-agencies/procurement-services-teams.
If you have any questions concerning Congressional materials or Congressional Publishing Services, please contact OFR Publishing Services at email [email protected].
Sincerely,
SANDRA MacAFEE
Managing Director, Customer Services
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