Onsite Document Solutions

Offering flexible print and document management solutions


Onsite Document Solutions is a comprehensive government-to-government contract solution. Our solutions include Assessment and Consulting, Document Conversion, and In-House Production Support. These services are designed specifically for Federal agency professionals responsible for printing resources, document management, and in-house copying.

Benefits

  • All projects are sourced from a pre-qualified pool of contractors
  • Available fixed price structures
  • Flexible billing arrangements
  • Customized requirements — large or small
  • Streamlined procurement methods
  • Less administrative burden for your agency
  • Compliance with government best practices

Assessment and Consulting

Let us help you increase efficiency, improve customer service, and save your agency money. If you are downsizing, consolidating, moving facilities and operations, expanding current technologies or looking to add to your current in-house services, this service is key to a successful transition.

We offer:

  • a needs assessment and efficiency analysis of your existing onsite printing and copying production operations
  • recommendations for acquiring equipment, including systems for printing and copying, binding, document management, and digital imaging
  • recommendations for workflow and process re-engineering, including software
  • feasibility studies for equipment purchase/rentals/leasing, cost-per-copy and flat-rate monthly fees, and document production outsourcing and conversion
  • recommendations for compliance with Section 508 Standards

You receive:

  • a personalized report detailing possible solutions that are planned and easy to manage, giving your agency accurate expenditure and personnel estimates
  • a customized live presentation featuring an overview of recommended solutions
  • GPO administrative assistance for procurement and management of the consulting contract through our service

Document Conversion

This contract provides agencies with onsite document conversion and content management services. Performing these services onsite means your documents are always within reach and never leave the safety of the agency.

We provide an assortment of services, including but not limited to:

  • Onsite equipment setup
  • Scanning
  • Document prep
  • Indexing
  • Re-filing or recycling post-scan
  • Metadata
  • Quality control
  • Experienced staffing

GPO and our pre-qualified contractors help you meet open government objectives while increasing efficiency through improved information retrieval and smarter use of physical space.

In-House Production Support

We deliver equipment, material, and personnel solutions for your in-house printing operations. Through our buying power and expertise, we work with you to meet your agency’s strategic and budgetary goals.

We offer onsite solutions for:

  • Copy fleet leasing
  • Copying and printing operations
  • Binding and finishing operations
  • Mailing, distribution, and delivery services
  • Proofing systems
  • Prepress
  • Equipment maintenance
  • Customer service functions
  • Printing Specialist expertise
  • Electronic document storage and management
  • Cleared personnel

You can expect customized, responsive service, backed by our commitment to quality and value. With monthly billing and reporting, you have control over operations while maximizing facility use and reducing your administrative burden.

Contact

For additional information, contact Major Acquisitions at 202.512.2132 or by email at [email protected] or a National Account Manager at 202.512.1904 or by email at [email protected].


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